Food Vendor Terms and Agreements

Application
The Friends of Historic Centreville Incorporated, organizer of Centreville Day 2016, and the VENDOR agree that an application for a space will not be complete until full payment is received by the Friends of Historic Centreville (FHC) and return of this signed agreement to FHC. FHC reserves the right to refuse any applicant.

Each food vendor space is a 20′ x 10′ area. No booth or canopy is provided by Centreville Day.

Until July 31 2016, the rate per 10’ deep x 20’ wide space is $200. After August 1, the rate increases to $250. After Sept 15, the rate is $300. (More than one space may be purchased.)

No Refund Policy
There are no refunds due to inclement weather and there will be no rain dates.

There are no refunds for any vendor shut down for noncompliance with County regulations, inspection failure, or other violation of festival requirements or decorum.

Water, Electricity & Propane
FHC will provide a nearby source of running, potable water. You must notify us if you will be using a generator or propane (check the appropriate boxes on the application). We cannot place you properly or obtain the proper permits without this information. FHC does not provide electricity. Food vendors requiring electrical power should plan on bringing their own portable QUIET generator. Generators must be placed 20 feet away from your work area and away from pedestrian traffic.

Expect enforcement of the following Fairfax County Fire regulations by the Fire Marshall:
• Canopies must be NFPA 701 flame resistant.
• All canopies should have a permanently affixed label indicating what materials it is made of. • All canopies must be secured against the wind. Please bring appropriate weights or stakes to secure canopies.

Health Department License
It is the Vendor’s responsibility to comply with all applicable Health Codes. Some, but not all, vendors will need a Temporary Food Permit.

For further information click HERE.

Temporary Permit Application Form can be found HERE:

Grass is the most likely surface for the food court.

All vendors must display their permit on Centreville Day.

Each food vendor must have containers for the disposal of liquid waste and for garbage. A dumpster will be available on site. Please don’t dump ice, food, or other garbage on your site after the festival. You and Centreville Day are guests of the Fairfax County Park Authority and private property owners within the Centreville Historic District.

Noise
Please refrain from using loud music, video or similar presentations in a manner that interferes with the capacity of other vendors to conduct business.

Set-up and Tear Down
The 2016 Centreville Day Festival shall be on Saturday October 15, 2016. Festival hours begin Saturday, 10 AM until 5 PM. All food vendors should plan on being set up by 9:00 am, to allow time for inspection. After 9:30 am no vehicles will be allowed on the streets until 5 PM.

Parking
Parking for vendors will be provided. Specific directions and passes will be provided when space assignments are made.

Sales Taxes
The collection and payment of any and all Sales Taxes is the sole responsibility of the vendor.

Insurance
Each vendor is responsible for their insurance and should carry appropriate liability and business insurance. FHC is not responsible for any losses incurred by the Vendor.

Hold Harmless
The Vendor will indemnify, defend, and hold harmless the Friends of Historic Centreville, Centreville Day sponsors, the Fairfax County Park Authority, the County of Fairfax, or any of the officers, employees, successors, and assigns of any of the above, from any claims, damages, liabilities, losses, government proceedings, or costs and expenses including attorney’s fees, arising out of any or all aspects of this Agreement and Vendor’s activities hereunder. Third parties will look solely to the Vendor for any payment or satisfaction of any obligation or claim arising from this event, or any act of omission in the performance of the Vendor’s activities outlined in this Agreement.